Document Control & Systems Coordinator - Ballymena
The Document Control & Systems Coordinator provides system support to the business, ensuring efficient project data management and real-time updates. This role involves analysing project data, creating visualisations to aid decision-making, and maintaining document control processes. The ideal candidate is a self-starter with strong IT skills, particularly in MS Excel.
About the role:
- £28.000 - £34,000 per annum (DOE)
- Monday to Friday
- 37 hours a week
- Permanent role
What you'll be doing in this role:
- Meet with decision makers, systems owners, and end users to define operations requirements and systems goals, and identify and resolve systems issues
- To document existing and new systems showing details of processes, decision points, information and data flow and any connections to other systems including data entry or exit points
- To provide support to the business in relevant areas. This will include training users, allocating resource, and resolving problems.
- Provide analytical support to the project delivery team, ensuring smooth administration of projects.
- Manage and accurately enter contractor timesheets.
- Arrange and conduct site inductions for new team members and contractors.
- Analyse project data and create visual reports to support decision-making.
- Set up, collate, manage, and close out Operations & Maintenance Manuals and Handover Documentation.
- Perform general administrative tasks such as ordering supplies, report creation, printing, and meeting coordination.
- Handle internal and external communications, including emails, phone calls, and correspondence.
Required Skills & Qualifications
- Advanced IT proficiency: Strong skills in MS Excel (formulas, pivot tables, data analysis), with experience in Dalex.
- Analytical ability: Capable of interpreting data and generating meaningful visualizations for project insights.
- Attention to detail: Ensuring data accuracy and document compliance.
- Self-motivated: Able to work independently and take initiative.
- Strong communication skills: Able to effectively present findings and collaborate with teams.
- Knowledge of emerging technology trends: Awareness of IT best practices to enhance efficiency such as PowerBI/ AI.
If this sounds like the next step in your career, we’d love to hear from you! Even if you don’t meet every listed requirement, we encourage you to apply – we may have other suitable roles for you. Apply online, email [email protected] or call Heather Lennox on 028 7032 6600 to find out more.
Riada are an equal opportunities employer.