Team Secretary - Whiteabbey Hospital & Moyle Medical Building
Join the public sector in Newtownabbey as a Team Secretary and support essential services through a varied and rewarding administrative role. This is an excellent opportunity to support a busy medical team with the day to day tasks including scheduling and data entry.
About the role:
- £12.75 per hour
- Location: 1 x Whiteabbey Hospital, Newtownabbey & 1 x Moyle Medical Building Larne
- Monday - Friday (9:00am - 5:00pm)
- 37.5 hours a week
- Duration: 2 months initially
- Immediate start
- Please note closing date for this vacancy is 12 noon on 11th February 2026 - however you can register your interest for other upcoming vacancies by applying today
What you'll be doing in this role:
- Provide secretarial services to a Team Leader including organising and maintaining diary/schedule to arrange appointments and meetings.
- Provide administrative/secretarial support within the department, e.g. audio-typing, photocopying, etc.
- Type reports, memos, letters, forms etc. to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation.
- In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the department.
- Prioritising and carrying out word-processing duties to a high standard.
- Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).
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Open, sort and distribute all mail to the department and prepare out-going mail as required.
What you'll need for this role:
- 4 GCSEs (Grades A*-C) to include English or equivalent AND 1 year’s paid clerical experience in an office environment to include the use of the Microsoft Office suite of packages
- OR English GCSE (Grades A*-C) or equivalent AND 1 year’s paid clerical experience in an office environment to include the use of the Microsoft Office suite of packages
- RSA/OCR Stage II Typing/Word Processing (both parts) or equivalent OR 1 year of experience in ICT including the use of word-processing, spreadsheets, and email
- Understanding of patient confidentiality and rights
- Understanding of data input and required retrieval and outcomes
- Knowledge of records management
- As part of the reference checking and vetting process for this position you will be requested to undertake an AccessNI Disclosure. Having a criminal record will not necessarily be a bar to obtaining a position.
If this sounds like the next step in your career, we’d love to hear from you! Even if you don’t meet every listed requirement, we encourage you to apply – we may have other suitable roles for you. Apply online, email [email protected] or call Aileen on 028 2563 1555 to find out more.
Riada Resourcing is an equal opportunities employer.