Contracts Officer Band 4 - Southern Health and Social Care Trust - Lurgan
Do you come from a Administration background and interested entering the Public Sector? Express your interest by applying today!
About the role:
- £13.57 per hour
- Monday to Friday, 9am to 5 pm
- Hours of Work: 37.5 hours per week,
- Duration: Temporary, ongoing for 4 months with possibility of an extension
- This role closes at 12 noon on Thursday 19th June 2025 for suitable applications. If you feel you do not meet the criteria for this role, please contact Riada for other suitable roles
What you'll be doing in this role:
- The post holder will provide admin support to the Contracts Manager and assist in the procurement and administration of Estates service and maintenance contracts.
- Assist the Contracts Manager in the preparation of contract documentation for procurement, tendering and payments.
- Set up and maintain robust filing systems for contract documentation, keeping detailed records of all procurement processes and ensuring that the contracts and STA databases are up-to-date.
- Liaise with outside contractors regarding service and maintenance contracts, sending out notifications of contract start dates and terminations in a timely manner and deal with queries etc.
- Prepare tender documentation e.g. collect historical data regarding equipment maintenance and expenditure, update schedules, type up contract documentation, specifications, methodology and schedules, etc.
- Load all contract documentation, schedules, and specifications on to eTendersNI program including reports, terms and conditions and pro-formas and publish on eTendersNI and arrange pre start meetings as required.
- Set up and arrange CAG group meetings. Record and distribute associated minutes.
- Ensure associated contract payments are made in a timely manner.
- Operate MICAD and the BSTP finance system (or equivalent systems) for receipt and processing of contract invoices for payment.
- Collate review information for audit, when requested, and yearly review of service and maintenance contracts. Upload review information unto database and produce reports for audit and compliance.
What you'll need for this role:
- HNC/HND or equivalent/higher qualification in an administrative related field AND 1 years’ experience in a clerical/administrative role.
OR
- 4 GCSEs at Grades A-C including English Language and Maths or equivalent/higher qualification AND 2 years’ experience in a clerical/administrative role, at least 1 of which should be in a contracts admin role.
OR
- 3 years’ experience in a clerical/administrative role, at least 1 of which should be in a contracts admin role.
- Experience in the use of Microsoft office products including Excel, PowerPoint, Access Databases and Word
- Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post
- Ability to work as part of a Team.
- Well-developed organisational skills with the ability to prioritise workload and complete tasks within tight deadlines.
- Ability to identify problems and recommend appropriate solutions.
- Ability to use own initiative.
- Excellent communication skills, both orally and in writing to meet the needs of the post in full.
As part of the Recruitment & Selection process it may be necessary for the Trust to carry out an Enhanced Disclosure Check through Access NI before any appointment to this post can be confirmed.
If you are interested in a position but feel you may not meet all the listed qualifications, we still encourage you to apply online, email Aileen@riadaresourcing.com or call Aileen on 028 2563 1555 in strictest confidence.
Successful applicants may be required to attend for a Health Assessment. All staff are required to comply with the Trust’s Smoke Free Policy
Riada Resourcing is an equal opportunities employer.